How to Merge Contacts on iPhone, iPad, Mac using iCloud


Let’s face it. Chances are, you can only remember a handful of phone numbers from the top of your head. Gone are the days when you memorized everyone’s phone number. Instead, our smartphones have become our digital memory banks for everything from reminders to contacts and more.

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But in order for our phones and other devices to have the latest information available, you will need to use a service to sync them. iCloud does a great job in this regard, making it easy to set up, merge, and remove any duplicate contacts that may appear.

How to set up iCloud contacts

Before you can go the route of merging and removing duplicate contacts, you need to set up iCloud contacts first. The process is pretty straightforward and straightforward whether you’re doing it from your iPhone or macOS.

On your iPhone or iPad

The best part about setting up iCloud contacts on iPhone is that you don’t have to download anything. Just sign in with your Apple ID, then follow these steps:

  1. Open the Settings app.
  2. Tap your name at the top of the page.
  3. To select iCloud.
  4. To toggle Contacts to the Sure position.
  5. When you are asked if you want Merge or To cancel, select Merge.

On your mac

ICloud Contacts on Mac

You might not be using iCloud Contacts on an iPhone, or want to sync a different set of contacts to your Mac. Here’s how to set up iCloud Contacts on Mac:

  1. Click it Apple logo in your menu bar.
  2. To select System Preferences from the drop-down list.
  3. Click on iCloud.
  4. To select Contacts.

How to merge contacts on iPhone, iPad and Mac

Whether you have already started entering contacts on your iPhone, iPad, or Mac or not, you may encounter duplicate contacts. We have found that duplicates only appear with a phone number or email address. But you are able to merge iCloud contacts, resulting in a much cleaner contact list.

Merge iCloud Contacts on iPhone or iPad

The process of merging iCloud contacts on iPhone or iPad is exactly the same as the initial setup. When you follow the steps, you will be asked if you want to merge the contacts.

  1. Open the Settings app.
  2. Tap your name at the top of the page.
  3. To select iCloud.
  4. To toggle Contacts to the Sure position.
  5. When you are asked if you want Merge or To cancel, select Merge.

Merge iCloud Contacts on Mac

Before you can start the process of merging contacts on your Mac, you must first make a copy of your existing contact list. This is done to avoid any potential issues that may arise when merging contacts.

  1. Open the Contacts app on your Mac.
  2. To select All contacts.
  3. To select an interlocutor from the list.
  4. Click on Deposit in the menu bar.
  5. To select Export > Export vCard.
    1. You can also select Edit > Select all
  6. Choose the location of the saved files.
  7. Click on Save.

If you want to export contacts as a vCard using, the process is a little different.

ICloud website

  1. Open your the browser.
  2. Move towards
  3. Sign in with your Apple ID.
  4. Click on Contacts in the list of applications.
  5. Select one or more contacts from the list.
  6. Press the Equipment icon in the sidebar.
  7. To select Export vCard.

Once exported, all of your contacts will be saved as a single vCard file, which can then be used to import your contact list.

Now that you have saved a copy of your contact list, it is time to start removing and merging duplicate contact files.

  1. Open the Contacts app on your Mac.
  2. From the Map menu, select a Menu.
  3. Click on Find duplicates.
  4. To select Merge, when prompted.
  5. Keep repeating steps two and three until no duplicates are found.
  6. Repeat the above steps to create another copy of the updated iCloud Contact List.

Why are my iCloud contacts not syncing?

When it comes to syncing iCloud contacts, there are many factors at play if something goes wrong. Fortunately, there are several different steps you can take to try and get things back to working order.

Make sure you are signed in with your Apple ID

Sign in with an Apple ID on iPhone X

The most obvious reason why your iCloud contacts are not syncing could be due to the use of Apple ID. It’s important that the same Apple ID is used to sign in to other devices you use. This ensures that your contacts sync across all devices. So make sure you know the Apple credentials for the “primary” contacts account and then sign in to your various devices with that information.

  1. Open the Settings app.
  2. Tap your name at the top of the page.
  3. To select iCloud.
  4. Make sure the toggle next to Contacts is in the Sure position.

Check your contacts settings

If you look in your Contacts app and notice that some are missing, it may be due to the appearance of other accounts. There is nothing to worry about, as you probably have multiple accounts logged into your iPhone, iPad, or Mac. But to make sure your iCloud contacts all show up correctly, you’ll need to go to the Contacts app and view only your iCloud contacts.

  1. Open the Contacts app on your iPhone or iPad.
  2. Tap Groups in the upper left corner.
  3. Deselect All from the list.
  4. Be sure that All iCloud is selected.
  5. Tap Made to see your contact list.

Set Default iCloud Contacts

If you have multiple accounts signed in on a single device, the contacts may have been synced with another of those devices. In order to avoid any headache in the future, you can set iCloud Contacts as default on your iPhone, iPad, or Mac.

  1. Open the Settings app.
  2. Scroll down and select Contacts.
  3. Tap Default Account.
  4. To select iCloud.

Restart the Contacts app

App Switcher displays closing apps on an iPhone X
Close apps on your iPhone before restarting it.

Bugs and quirks are normal on our devices because these handhelds are amazing, but they’re still computers. Apps can act from time to time, including Apple’s built-in options. To try and force the cobwebs out, you can restart the Contacts app to see if that fixes your issues.

  1. Slide your finger up to display the app switcher.
  2. Locate the Contacts app.
  3. Swipe up to close the Contacts app and remove it from the app switcher.
  4. Go to your home screen.
  5. Wait about 30 seconds to a minute.
  6. Open the Contacts app again.

Turn iCloud Contacts on and off

This process can be a bit intimidating for some because you fear losing your contacts. Have no fear, because iCloud contacts are synced in the cloud.

  1. Open the Settings app.
  2. Tap your name at the top of the page.
  3. To select iCloud.
  4. Press the button next to Contacts to turn it off.
  5. Tap the toggle again to turn sync back on.

Restart your iPhone

If you’ve exhausted all other avenues, you might just want to restart your iPhone. This can help get things back on track, as you’re essentially going to turn off your iPhone and turn it back on.

If you have an iPhone without a home button (iPhone X, XS, 11, 12):

Force restart iPhone 11 Pro
Three easy steps to force restart your iPhone
  1. Press and release the volume up button.
  2. Press and release the volume down button.
  3. Press and hold the side button until you see the Apple logo.
  4. When the Apple logo appears, release the side button.

If you have an iPhone with a home button

  1. Press and hold the side button.
  2. While holding down the side button, press and hold the volume down button.
  3. Continue to hold both buttons until the iPhone restarts and the Apple logo appears.
  4. Once the Apple logo appears, release both buttons.


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